This call uses funds obtained within the scope of RESETTING project funded by the European Union´s COSME Programme, therefore the participation in this program is free of charge and there are no registration fees to any of the activities.
The beneficiaries will each receive a voucher of up to €9.000 each in order to implement the action plan presented in the Application form about their digital transition and the adoption of Smart Tourism Tools that RESETTING project will elaborate. The exact financial support will depend on the budget presented in the application form by the SMEs. Precisely, any grant requested under this call for proposals must fall between the following amounts:
• Minimum amount: € 7.000
• Maximum amount: € 9.000
The financial support shall take the form of a voucher. The exact voucher amount will depend on the budget presented in the Application form by the SME and clearly agreed with the relevant BSO in the Action Plan Agreement (APA).
After the evaluation process is concluded and the applicants have been notified, the RESETTING consortium will start the APA preparation in collaboration with the beneficiaries. Case by case and based on the evaluators’ comments regarding the cost-effectiveness of the project, the APA will go through a negotiation process which could include a budget adjustment. In case the cost effectiveness of the proposed activities, outputs and expected results is considered unbalanced by the evaluator and the RESETTING consortium members (that is, the budget is estimated too high or too low in relation to the proposed activities), the SME will be proposed an adjusted budget for its proposed action. The objective of the APA preparation is fulfilling the legal requirements between the RESETTING consortium and every beneficiary of the Call.
At the end of the negotiation, the SME will have 30 calendar days to accept or reject the APA. Therefore, the following scenarios might happen:
1) The SME accepts and sends the signed APA in time: the execution of the action plan starts
2) The SME refuses the APA: the following SME in the reserve list is contacted
3) The SME does not send the signed APA within the 30-days deadline: the SME is automatically excluded and the following SME in the reserve list is contacted
In the first scenario, an initial pre-financing payment of 75% of the voucher total value is made at the latest 30 days after the entry into force of the APA.
The beneficiaries will have 6 months to use the funds granted starting from the signing of the APA, a 3-month extension can be granted providing a written justification.
The payment of the balance will be done within 30 days from the validation of the financial reporting documenting the cost claimed for the implementation of the solution as described in the awarded “Action Plan”.
In case of any request for clarification or incoherence in the costs claiming and related proof of expense, the 30 days will be stopped and resumed as soon as the clarifications will be provided to the Consortium partner and validated accordingly.
If the required information and documents on the development of the action plan, such as financial and final reporting, are not provided in time (SMEs have one month from the moment that all the activities of the Action Plan Agreement have been undertaken to present the reporting) or incomplete (e.g.: receipts missing, time sheets not signed, etc.), the funding received will need to be promptly returned. Here there are some concrete examples of complete or partial refund of the financial support received:
• If the SME signs the APA but at a certain point after receiving the pre-financing decides to resign, the SME will need to fully reimburse the entire amount of the pre-financing received
• If the SME completes some activities but not all the budgeted ones, the SME will need to return the additional funds received and will not receive the final payment
• If the SME completes all activities but cannot present evidence of all the budgeted costs, the SME will need to return the unjustified funds received and will not receive the final payment
• If the SME completes all the activities but does not present the final and financial report in time without having required in advance a justified extension of maximum 3 months, the SME will need to fully reimburse the entire amount of the pre-financing received Please, be aware that the list above is only a limited list of examples.
If you are interested in applying for the current RESETTING call closing on September 30th, visit the following like for all the relevant information – https://www.resetting.eu/